Organising a shoot

3. How to organise a shoot.

For the test shoot, you will need to arrange 2 half sessions or one full session over the weekend

A full session = 6 hours min eg 10 am - 4pm
A half session = 4 hours min eg 10am - 2pm

So you will need to decide on the following: remember to be supportive, co-operative and positive while you are working these issues out

1. Saturday, Sunday or both; agree the day(s)
2. Start and finish time
3. Meeting point
4. Transport arrangements

This time allocation includes time for

• planning
• setting up
• clearing up
• viewing back the footage

This is due to take place on the weekend of Saturday 7th and Sunday 8th May. If I have agreed that your location is the school, it may be possible to re-arrange your test shoot over school days, but this depends on many factors. I will discuss this with you on an individual group basis. As a rule, the school is not open at the weekend for students.

4. Other commitments
Your parents have all signed a slip to guarantee your availability on the shoot weekends. I will inform your group of any advance-approved commitments that take priority over the project for any individual, and these will have to be worked around.

Your arrangements should be made in the best interest of the project. The project MUST come first. Shoot arrangements cannot be made around one individual's demands. You can however, consider the preferences that each member of the group has (in terms of time, which day etc) but if a commitment has not been prior approved by me, then it cannot take priority over the project. Your parents have already accepted that some of your regular weekend activities may have to be postponed/cancelled during the shoot period.

Shoots are never cancelled or postponed if an individual group member doesn't attend. Individual marks will be jeopardised if a group member fails to attend a shoot, arrives late or causes any kind of disruption to the arrangements, or lets down their group in any way. The group will need to adapt and continue in the best way possible. You can score extra marks by the way you cope in challenging circumstances.

If there is any kind of family crisis/problem in the build up to the shoot, the sooner you or your parents contact me to let me know, the better. If there is a serious issue, it may be possible for the exam board to apply special consideration, depending on the situation